Tenancy agreement terms and conditions

All you need to know about your tenancy agreement.

Availability and allocation policy

• All our accommodation is subject to availability.
• There is limited availability of student accommodation.
• The Housing Office cannot guarantee housing for all applicants.

In terms of housing allocation it is impotant to know that the Housing Office:
• allocates accommodation on a ‘first come first served’ basis - 
your place on the housing list is determined by the date of receipt of the housing fee;
• cannot offer accommodation if you miss the housing application deadline;
• will try to meet your housing preferences as much as possible - subject to availability;
• is unable to send a second housing offer if you do not accept the first housing offer;
• will inform you whether housing is available or not;
• will offer you housing in either Leiden or The Hague depending on availability. 

Tenancy duration

Tenancy agreements for rooms or apartments are available for one or two semesters or one year and depending on the length of your study programme. The Housing Office does not offer permanent accommodation.

Type of agreement

Tenancy duration

Starts

Ends

Fall semester

5 months

Mid-August

Mid-January

Spring semester

7 months

Mid-January

Mid-August

Pre-sessional course

As part of an inclusive semester or year-long contract if you continue your (master’s) studies at Leiden University following the pre-sessional English course

1 or 2 months

July 1st or August 1st

July 31st or

August 31st

Research Master

If you are enrolled on a Research Master you can rent for up to 2 years, subject to housing availability. After 1 year you may have to move to another location due to national regulations regarding short stay housing for international students.

2 years (2 locations)

Mid-August or Mid-January

Mid-August or

Mid-January

Bachelor International Studies

You receive a contract for only the first year of your study.

 

1 year

n/a

Depends on end date of research contract

LUC campus contract

LUC students stay in university housing for the first two years of their programme.

2 years

Mid-August or Mid-February (depending on start date LUC programme)

2 years from the start date

 

 

 

 

Requests for change

You can request a change to your tenancy duration. Please read the request forms for more information and criteria.

Preferred start date
You can request an alternative start date, subject to the availability of housing. The Housing Office cannot guarantee accommodation will be available. Fill out the application form including the ‘preferred start date’ field. 

Moving requests
If you wish to move to another accommodation you can fill out the moving form after reading the instructions and criteria.

Deadlines

 

Tenancy agreement

Deadline to request extension and moving

Spring semester contract

15 November

Fall semester contract

1 June

Short stay contract (guests)

One calendar month before the tenancy agreement ends

 

 

Contract termination

Contract termination policy 

Your tenancy ends on the date specified in your tenancy agreement, and not earlier. You cannot terminate the contract before this end date. 

Contract takeover

You are able to end your tenancy agreement when you find a replacement tenant who will take over your contract for at least one month, and until the original end date. A replacement tenant will not have the option to extend the contract. Once they have signed a contract the replacement tenant will be responsible for the

If the replacement tenant does not sign the rental agreement, or the Lessor does not accept this person, the tenant will remain liable for the rent payment of the accommodation until the end of the tenancy period. 

Finding a replacement tenant is the sole responsibility of the tenant. You are required to when you have found a replacement tenant. 

The replacement tenants has to meet all of the following requirements: 

- They must be an international student but cannot be a PHD student*; 
- They cannot yet be a tenant with the Housing Office;
- They may not be a prospective student of Leiden University**;
- They must pay the housing fee before receiving a housing offer for your accommodation.

*Housing for PHD students is facilitated by the Service Centre for International Staff (SCIS), a department within the University for international staff.

**Our policy is that all prospective students are required to follow our standard application procedure. This way we can give all new incoming students a fair chance of receiving an offer for their preferred accommodation. 
Taking over someone's contract before actually having started their studies would be bypassing this procedure and would be unfair to prospective students who have applied earlier and already paid their housing fee. Some have already a year ago. It would be unfair for a replacement tenant to get an apartment at a popular location in the city center without applying for the waiting list.

Extension of contract
You may request an extension of your tenancy agreement. Please note that the following general stipulations apply:
• You must still be eligible for housing as a registered Leiden University student, employee or guest
• Housing is subject to availability.
• You have stayed in the same room or apartment for one semester or less.

How to apply for extension of contract
1.       Send a request with the following information by filling out our contact form.
• Your full name
• Your student or employee ID number
• Your current address
• Preferred new end date

2.       Pay all rent and other unpaid charges until the end date of your current contract in full. The outstanding balance has to be paid before you sign your extended tenancy agreement.  

General conditions

Last Modified: 10-10-2017